Visitor management can be said of as the first line of defense in an office setting. However, the traditional paper log method has become obsolete and can’t perform its security function very well. Electronic visitor management systems, then, become ideal due to their many benefits.

Visitor management systems’ growth potential can’t be ignored, with forecasting the global visitor management system market size to grow from US$823.8 million in 2018 to US$1.3 billion in 2025, at a compound annual growth rate of 6.81 percent during the period.

Indeed, offices are increasingly turning to visitor management systems amid concerns for fake guests or blacklisted people causing trouble. “An unwanted intruder can be life-threatening, can cause unwanted and unexpected destruction to your office that results in a huge loss for your business. The paper-based system cannot provide a solid answer when it comes to securing your office space,” said a recent blog post by M2SYS. “Only a proper visitor management system can safeguard you from these unwanted and unexpected situations.”

According to M2SYS, a visitor management system carries many benefits which are summarized as follows.

Visitor management system can keep proper log
A visitor management system keeps proper track of visitors, including their demographic detail, their reason for visiting the office and their host information. “No matter who enters your office, if you have a visitor management system, they have to enter their name, so whatever they do they can be tracked and can be reported to the police,” the post said.

Further, some high-tech visitor management system even uses biometric information that’s nearly impossible to forge, it said. “This means no matter how your visitor disguises themselves to hide their true identity, a biometric-based visitor management system can easily detect them,” the post said.

Visitor management system can blacklist intruder
According to the post, in a manual system, the end user entity can hardly detect or blacklist an intruder, and even if they do there is no scope for detecting them in the future. “Using a robust visitor management system you can blacklist an intruder and restrict their future entry,” it said. “If you use a visitor management system, you can recognize an intruder very easily. Blacklisting an intruder becomes more effective if your visitor management system uses biometric technology for visitor identification.”

Visitor management system can send automated alert
According to the post, it’s not only an intruder that can pose a threat to the office. “It can be an unwanted event like fire or earthquake. It can occur where everyone needs to be notified for an emergency exit,” it said. “A manual system cannot send automated alert to all of your employees, but a robust visitor management system can do it. Using a visitor management system you can send alert for immediate exists so that all of your employees can stay safe.”

Visitor management system can send digital badge
A digital badge is secure, cost-saving and environmentally friendly, the post said. “Using a digital badge will save your money on printing plastic visitor ID. A visitor management system can generate digital badges and send it automatically to your visitor’s phone. In a manual system, providing a digital badge is nearly impossible or costly,” it said.

The post concluded by saying CCTV cameras and security guards are not enough to establish the utmost security in the office. “Absence of a proper visitor management system makes the whole security system ineffective. Adding a visitor management system creates a proper safeguard that no one can break,” it said. “Establishing unbreakable security keeps your office safe from an unwanted intruder.”


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